Information About Exhibiting

Exhibit Space Options

The Resource Fair encompasses three locations: the Grand Ballroom, the Cardinal Ballroom, and the Gumenick Family Gallery. Booths and tabletops are assigned on a first-come, first-served basis. We try to accommodate exhibitors’ location preferences but reserve the right to assign final locations as we see fit.

All exhibit spaces include:

  • FREE electrical access. Maximum one standard 15 amp circuit; must be requested with contract. (Exhibitors must bring their own 50-foot extension cord.)
  • One complimentary boxed lunch on Saturday. Additional lunches are available for a fee. You will receive a lunch order form after our receipt of your signed contract and payment.
  • Name tags for access to all vendor exhibit areas. Please note: If your staff would like to attend sessions or family programming, conference attendance passes may be purchased in advance (visit conference.vahomeschoolers.org) or at the door.

Floorplan

Booth Spaces

Booths measure 10′ x 6′ and are located in the Grand and Cardinal ballrooms. Booths include:

    • 8′ backdrop
    • 3′ sidewalls
    • One 6′ x 2′ banquet table with vinyl top and skirt. (Booth exhibitors may bring additional tables or display cases, provided that all items fit completely within the designated space.)
    • Two chairs

Tabletop Spaces

Tabletop exhibits, located in the Gallery, consist of one 6′ x 2′ banquet table with vinyl top and skirt. Two chairs are included. Tabletop exhibitors may not place any items on the floor, including but not limited to stands, additional displays or AV. Tabletop exhibitors may store items under their tables. If you expect to need more space than allowed by a tabletop, we encourage you to rent a booth.

Please see the contract more information on exhibits. Click here for pricing and ordering information.